ShiftPlanning Newsletter - #7 - August 10th, 2011 - Online Employee Schedule Software | Workforce Management –
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Newsletter #7
August 10th, 2011

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Schedule Shifts ‘Automagically’ with the new ShiftPlanning Schedule Wizard

The ShiftPlanning team is excited to announce the release of our ‘Schedule Wizard’ auto-scheduling tool. The ‘schedule wizard’ determines which employees can work on which shifts based on shift templates, availability, vacation time, and other settings-based options. This allows managers to complete employee schedules within seconds!

Auto-scheduling has been one of the most significantly requested features, and we greatly appreciate all of the user input and will continue to rely on your feedback to make this tool as beneficial, powerful, and easy-to-use as possible.

Scheduling Wizard

Meet the Wizard:

Employee Scheduling has never been easier!

  • Shift Templates:
    ShiftPlanning’s autoscheduler works on daily, weekly, and monthly time-lines. Along with any date range, shift templates can consist of individual locations and/or positions.
  • Wizard Methods:
    The ‘Schedule Wizard’ is quite flexible and offer three separate options for auto-magic. The first method “use existing staff” maintains the assignments from the shift template and only replaces staff when a conflict is found. The second method replaces all staff with new assignments while obeying conflict checks. The last method ,”randomize staff assignments”, doesn’t take conflict checks into consideration and allows for completely bias free scheduling.
  • Conflict Handling:
    The wizard makes its decisions based on availability, vacation, and settings rules and will pick up on any conflict checks being broken that can’t be auto-resolved, allowing users to quickly spot problem areas.

We’ve outlined a step-by-step guide to using the ‘Schedule Wizard’ on our company blog.

Incremental Updates / Fixes

This release includes a number of incremental updates and fixes.

  • Requests & Approvals (Trade, Vacation, Open Shift)
    Requests for a shift trades, vacation time, and open shifts can now be found in the dedicated area labeled “requests & approvals” located under the action icon.
  • Vacation Schedule
    Users can now also find a ‘vacation’ view as part of the employee scheduler. To access ‘vacation’ view, click the ‘schedule overview’ link on the scheduler bar and check ‘vacation schedule’.
  • Schedule Summary Report
    The schedule summary is a report that will list all staff and hours per day with both start and end times. This report is easily grouped by location or other filters set in the application and also includes totals for key metrics.
  • HotKeys
    We’ve introduced hotkeys into its online employee scheduler to help users save time in navigating the scheduler and switching between the various date ranges and views.
  • Improved Browser Support
    We’ve improved browser support for our iPad & iPhone users as well as a number of fixes for older versions of Internet Explorer (7 & 8).
So, What’s Coming Next:

We still have even more great features coming right around the corner and would like to share a quick preview of what we’re working on:

  • Improved Payroll Support:
    Direct export to multiple payroll applications as well as more support for customizable: wage, salary, and break
  • Enhanced Reporting:
    Improved Reporting UI, more robust import/export options, payroll-oriented reports, and the ability to email reports directly from the application.
Have a Suggestion?

Do you have an idea for how we can improve this tool? Are we missing any features that you would have expected with the autoscheduler? We would love to hear from you! Feel free to leave any requests in the customer forum. You can also reach us at any time at with any other questions, comments, or concerns.

From the entire ShiftPlanning team, I would like to thank-you for your continued support and business. It’s a pleasure to work alongside so many incredible organizations.I would like to remind you that my direct line is open at any time for comments, suggestions, or just to say “Hello”. Your suggestions and constructive criticism go along way to help us to continue to provide you with the best possible service.Happy Scheduling!

Ryan Fyfe

ShiftPlanning Inc.
skype: ryanpaulfyfe

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