While most users are familiar fith the flexibility we bring as it relates to scheduling, not as many are acquainted with our TimeClock-related features and options. Clocking is often a vital part of a company’s workforce management and reporting, and procedures vary greatly from one organization to the next. In ShiftPlanning, users can set up specifications for their timeclock environment by accessing ‘settings’ in the admin tab of the application.
Check out the TimeClock settings below:
- Time Clock Module is on
The timeclock module is an optional section of the ShiftPlanning software. If your organization does not use ShiftPlanning for clocking, you can hide all timeclock related features by un-checking this option.
- Employees must use webcam when they clock in & out
The webcam aspect of ShiftPlanning gives managers the option to prevent buddy clocking into our virtual time and attendance solution. If this option is selected, mangagers will have the option to view the biometric timestamps left by their staff during punch times.
- Employees can import Time Sheets
ShiftPlanning allows for timesheet imports which are specifically helpful for users with physical timekeeping hardward. The uploads allow for the schedulers to import third party information for comparison with scheduling data. Managers have the ability to restrict staff from likewise uploading timesheets.
- Employees can manually add time clocks
While staff members can clock in via terminals or by clicking the “clock in” and “clock out” buttons on this virtual timeclock, time sheets can also be entered manually by completing the necessary fields. This is particularly useful for users who collect timesheet information after the fact (i.e, those with contractors)
- Lock time-clocking to specified locations
ShiftPlanning offers ‘clock locations’ which allow managers to record clocking at particular locales based on ip address. This option allows managers to restrict clocking to these locations to encourage good clock behavior.
- Round time clock totals
This option related to time clock related reports and especially comes in handy with payroll reporting.
- Round Clock In times up/Round Clock Out times down
The two options above allow for managers to push clock time to the nearest hour, 15min etc. based on the setting options. For example, if an indivdual clocks-in at 9:07am, the manager can force the time to 9am even.
- Only allow time clocks within X of the start/end of a shift
This option is particularly helpful for those organizations who have more strict attendance rules. It will restrict extra late or extra early staff members from clocking until the appropriate time.
Are there any additional TimeClock-related settings that you’d like to see in the application? Are you currently using the timeclock module? Let us know at email@example.com.