It is imperative for businesses to have an easy-to-use system for online file sharing between individual staff members. Emailing updated files back and forth and saving them on your computer is repetitive and can lead to chaos and confusion. It becomes increasingly complicated when working with multiple individuals who may not have the most recent version of a document. Sometimes, files are too large to send over the Internet and it is a hassle to use external hard drives or USB devices. Whether you are collaborating on PowerPoint presentations, business spreadsheets, images and logos, or general word documents, our online file sharing feature, which is part of our cloud-based workforce management software, is simple and allows you to securely share important files with your staff.
Example of files that you can upload could be for ‘Human Resources’, ‘Training’, ‘Events’ or any other need you might have.
Go to the tab ‘Admin’ -> ‘Files’ -> ‘Manage Files’
Here you can view the list of all uploaded files or upload a new file by clicking on the ‘Upload File’ button in the top right corner. You will then be prompted to select the file you wish to upload.
Another addition to our workforce management software’s online file sharing feature is file permissions. You can set the file access permission by the ‘Position’, ‘Group’, ‘User’ or by the ‘Skill’ and all users who apply will have access.
All your files are displayed in a list with additional information, such as the file size, date uploaded and the number of downloads. You can download files from our workforce management software by clicking ‘Download File’ and you can delete a file by clicking the ‘Delete’ button on the bottom of the file option sidebar.
Each file can be tagged – click on the file and a side-menu will open up with the option to ‘Add/Remove Tags’.
Under ‘Filter by tag’, you can then filter the list by your added tags by selecting the tag in the drop down menu. You can add more tags to each file in the tag field in the same manner as mentioned above. To remove the tags, click the small ‘x’.
The maximum file size is 10MB and the file types that we currently accept are:
.swf, .jpg, .gif, .bmp, .png, .doc, .xls, .ppt, .pdf, .txt, .xml, .xsl, .css, .zip, .rar, .avi, .mpeg, .wmv, .mpg, .mov, .mp3, .wav, .psd, .docx, *.xlsx, *.pptx, *.sxw, *.sxc, *.sxi
Avoid Repetition with ShiftPlanning’s File Sharing Feature