ShiftPlanning’s open shift feature is a powerful tool that allows managers to post open shifts using an internet browser. Employees are notified of the open shift via email or text and can then volunteer to work the open shift. For managers, tracking open shifts and their status(es) is crucial to ensuring the shifts are adequately filled. In order to help managers track open shifts, we have introduced the ‘Open Shifts’ report to the ever-expanding list of ShiftPlanning’s reporting options. As with all our reports, we offer several filter and view options.
Viewing Open Shift Reports
Go to the ‘Reports’’ tab and click on ‘Open Shifts’ under the ‘Schedule’ subheading. You will open the ‘Open Shifts’ Report window, like the one shown below:
Here, you can see a list of all the open shifts, listed by date. You will also see the position, start date, start time, end date, end time, slots and the names of the employees that have filled the open shifts. The slots refers to the number of open shifts that have been filled, as a fraction of the total number of available open shifts.
Filtering Open Shift Reports
When you are in the ‘Open Shift’ report window, you can select a predetermined timeline from the drop down menu, such as ‘This Week’ or ‘Tomorrow’, or you can manually enter specific ‘To’ and ‘From’ dates.
You can also filter the data by position, by selecting the desired position from the dropdown menu on the top right corner of the report window. Additionally, you can filter by ‘Partial’, ‘Empty’ or ‘Full’, as shown below.
By selecting ‘Partial’, you will only see shifts that are partially filled.
By selecting ‘Empty’, you will only see open shifts that are not filled at all.
Finally, by selecting ‘Full’, you will only see open shifts that have been filled in their entirety by staff.
Printing and Exporting
We offer both printing and exporting options for our ‘Open Shift’ reports. Print the report, as you view it (with the timeline and filter options applied) by clicking the ‘Print Report link in the upper right corner of the report window’. Alternatively, you can save the open shift report as a .csv file by clicking the ‘Save as CSV’ link.
The ShiftPlanning team hopes that you find our new ‘Open Shift Report’ feature valuable and put it to good use.