One of the many things in consideration when compiling a schedule is employee leave management. Unlikeemployee availability, which usually stays the same over a long period of time, vacation days are blocks of time that employees choose to take off every so often. When the process for vacation requests is done through email, it can be very difficult for management to differentiate which employee requested what days off and can be very time consuming to eliminate conflicts in the schedule. With ShiftPlanning, employee availability, vacation days, and other scheduling aspects are all in one location. This application alerts you of existing schedule conflicts, if any, and prevents further conflicts by only allowing available employees to be selected to work a specific shift.
Under the tab ‘Requests’, there is a ‘Vacation’ button on the left sidebar. After selecting the ‘Vacation’ section, the page will display ‘Vacation Management, ‘Awaiting Approval’, ‘Upcoming time off’, and an option to ‘Schedule time off’.
This section will display any pending vacation requests that needs approval. To approve or reject an employee’s vacation request, click the appropriate ‘Approve’ or ‘Reject’ link next to the request. Click ‘Show Details’ below to view any comments the employee may have included with the vacation request.
Once the vacation request time is approved or denied, the employee will receive a notification email regarding the status of the vacation request.
Here, there will be a list of any vacation time that you have requested but still needs approval.
Upcoming Time Off
Here is a list of any upcoming vacation time that was requested and has been approved by management.
Schedule Time Off
This section allows an employee to request their vacation time by choosing the days and the option of adding comments. Now, with our new ‘Vacation Days Left’ feature, the amount of days an employee have available for vacation for the remainder of the year will show in parenthesis next to their name. The total amount of vacation days is set under the Vacation/Availability Settings ‘Max number of vacation days per year that a staff member is allowed’.
At ShiftPlanning, we understand that employee leave management is a major factor when creating a schedule that works for your employees. If you have any questions, feel free to comment below, email us at firstname.lastname@example.org, or tweet us @ShiftPlanning with hash tag #AskTheWizard.
Schedule Conflicts and Vacation Details Are Even Easier to See & Manage with Our Mouseover Features
Our Staff Scheduler Becomes Even More Robust with Vacations Visible in Schedules! Training Is Also More Accessible!
Ask The Wizard: As A Manager, How Do I Handle Vacation Requests?