Just as we offer our services 24/7, we understand that some of your do the same. At ShiftPlanning, we want to offer an adaptable scheduling application that accommodates all our scheduling needs, including coordinating 24/7 scheduling coverage. Our web-based scheduling and workforce management software makes creating recurring schedules quick, easy and manageable. By setting recurring shifts, your scheduling process is shortened, saving you great amounts of time and money. ShiftPlanning’s state-of-the-art application allows you to create one set of schedules and have them recur for up to 12 months, while retaining all shift information and employee specifications.
One popular scheduling constraint is 8-hour shifts, between four employees, for example. To set a schedule that rotates four employees over 8-hour shifts with one employee per shift, you first need to create the shifts. To do so, click on the desired date and type in the 8-hour time period for the shift, such as “8am-8am”. By doing this, you are creating a 24-hour shift, and the shift will automatically set as a multi-day shift that occurs overnight.
Now, you need to set this change this shift to a recurring shift so that it repeats daily. To make a recurring shift, click on the single shift to open the shift window.
To repeat the shift, click the ‘Never Repeats’ button on the bottom left, which will open the ‘Repeat Shift’ window, shown below.
Select ‘Daily’ from the dropdown menu (to make the shift time repeat each day), the end date and whether you would like to repeat the shift with or without the associated employees. Press ‘Set to Repeat!’ and your schedule will refresh, showing the repeated shifts like below.
With 24-hour shifts, you will have a total of 7 shifts per week that ensures 24/7 coverage. This is the fewest number of shifts required for full coverage based on 24-hour shifts.
When the shifts are created, managers can either run the scheduling wizard to randomly assign an employee to each shift, or manually assign employees to each shift in the shift window.
Our client-friendly ‘Ask The Wizard’ hopes you find this useful!