This morning we released a number of highly requested updates to two components of our application. These updates, although small in appearance, are big on impact and provide some of the long-awaited missing elements to make our online time clock software a truly capable alternative to other time clock software & terminals. Available this morning:
Automatically Round clock times
From listening to our clients we found that a key way to improve both clock behavior as well attendance is to 'force' employee clock-time behavior by restricting their ability to 'ride the clock'. The two new settings are applied within the time clock software at the time of clock in/out. If these settings are enabled we will communicate to staff at clock time what their 'actual' clock-time will show-up on their time-sheet based on current time and rounding rule.
For example if you have staff that frequently come late, or leave early you can now adjust the round times to deflect this:
The effect that this will have on your staff clock behavior is significant as they will now be 'penalized' for showing up late, or leaving early, as well as gain no benefit from trying to 'ride' the clock to jump them up over the next time increment.
For example if an employee is meant to start at 9am, and you have this set to 15mins. Unless they show up BEFORE 9am, their clock-time will automatically be rounded up to 9:15, so they've essentially lost a quarter of an hour from their pay, as well as their 'late' presence is clearly noted in your Time Sheet attendance reports.
We've tried to make this communication as clear as possible within our time clock software, so when staff clock in/out we provide full visibility of what is going on. For example:
Break Deductions from Timesheets
A long awaited, and highly requested of our online time clock software was the ability to apply 'break rules' to employee time sheets. A number of our clients were using 'clumsy' work-a-rounds for this. For example having employees clock in/out before/after lunch, or manually adjusting time-sheets to deduct the break times.
Break-Rules can now be applied to time-sheets at the time of reporting saving all of these headaches. For now this is available in the 'time sheet summary' report, and is an option that can be set at the top-right. Here is an example of what this looks like:
Setting: (top-right)
Before/After:
Updates to Reports:
A small update has been made to the entire reports module which will greatly improve performance and workflow when switching between reports. All timeline/options will now be 'held' when switching between different reports. This makes reporting significantly faster when switching between report types with different options/staff selected.
Employee’s ID On Profile:
Rolled out this morning is a baked in 'employee id' field on all ShiftPlanning user profiles. This field will be used for improved integration with payroll & other 3rd party applications, and is already available through our API.
To all users that were previously using a custom-field for this we recommend migrating the id's into our 'native' employee id field, as this is the field that will be included across all future reports/exports.
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We hope you enjoy these updates! As always, please feel free to let us know of any questions, comments, or concerns. For more information about setting up a ShiftPlanning account, reference the guides below:
Happy Scheduling!
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